Appendix E - Evaluation of Faculty for Promotion and Tenure

1. Members of the ordinary faculty who are candidates for promotion and/or tenure shall be evaluated in the areas of teaching, scholarship and service.  Eligible members of the candidate’s department, the candidate’s department chair, the dean of the candidate’s school, eligible members of the Committee on Academic Rank and Tenure, the Provost, and the President shall evaluate the candidate according to the procedures and qualifications of the applicable department, in congruence with the requirements and qualifications in the Handbook.  
    
2. Evaluations of a candidate for promotion and/or tenure shall be conducted by eligible members of the candidate’s department,  the candidate’s department chair, or chair/director of both primary and secondary academic units in cases of jointly appointed candidates, the applicable school dean and eligible members of the Committee on Academic Rank and Tenure. Each evaluator shall assess the candidate in each of the areas of teaching, scholarship and service. Each evaluator shall indicate, Yes or No, on a recommendation ballot whether or not the candidate has met the minimum standard(s) of achievement in each area.
   1. Eligible deliberators are defined in the memorandum of agreement and can consist of faculty from both the primary and secondary academic units. The eligible deliberators shall evaluate a candidate in each of the areas of teaching, scholarship and service. The evaluators shall complete a recommendation ballot provided by the Office of Academic Affairs. Absentee ballots are precluded. Invalid marks shall be treated as blanks.
   2. The department chair or program director, where applicable, shall evaluate a candidate in each of the areas of teaching, scholarship and service. In addition to completing a recommendation ballot provided by the Office of Academic Affairs, a personal recommendation letter shall clearly explain his or her vote in each area with respect to the applicable tenure and promotion guidelines.
   3. The department chair shall be responsible for collecting each eligible voter’s recommendation ballot and overseeing the completion of the deliberation report as detailed in 2.4.2.c . The Department chair shall forward the recommendation ballots, his or her own personal recommendation and the deliberation report to the applicable school dean.
   4. For all promotion and tenure cases, each applicable school dean must complete a personal recommendation after receiving the materials from the chair. In cases of joint appointment, if the appointment involves more than one school, each dean will write a personal recommendation. The dean reviews the materials and forms a preliminary opinion on the case. The dean will contact the department if 1) he or she finds information submitted by the chair/department to be lacking, and/or if 2) he or she anticipates writing a personal recommendation that is in disagreement with the recommendation of the department chair and/or the majority of the department. In either case, the dean may request additional information from the eligible members of the department, including the chair, and/or a revision of the deliberation report and/or chair’s recommendation, to ensure that adequate information has been provided to guide both the dean and CART in their own deliberations. The dean need not contact the department if neither of these conditions apply. The dean then finalizes his or her opinion on the case and submits his or her own personal recommendation along with the materials supplied by the chair to the provost.
   5. Eligible members of the Committee on Academic Rank and Tenure shall evaluate a candidate in each of the areas of teaching, scholarship and service as described both in 3.5.3  for tenure, and 3.4.2  for promotion in this Handbook and in the applicable department procedures and qualifications for tenure and promotion. These evaluations shall be conducted after a discussion of only the documented evidence presented and/or definitively solicited by the candidate, the department, the applicable school dean, the Office of the Dean of Undergraduate & Graduate Studies, or solicited by one or more of them and provided to the Office of Academic Affairs. The members of C.A.R.T. shall be provided with the applicable department procedures and qualifications for tenure and promotion along with all materials. Any exceptions to this procedure for assessment shall be in accordance with the standards set forth by the American Association of University Professors and the Policy and Informational Documents for the Faculty of Providence College. The final assessment shall be conducted by secret ballot on a recommendation ballot provided by the Office of Academic Affairs. Absentee ballots are precluded. Invalid marks shall be treated as blanks. The Chair of the committee shall designate a member to write a written deliberation report, an account of the discussion prior to the completion of the recommendation ballots with due consideration being given to minority opinions. The deliberation report shall be approved by the eligible voting members of the committee within one week of the meeting. All materials shall be included with the committee’s recommendation ballots and presented to the President of the College.
   6. Following the transmittal by the president of his decision regarding the promotion and/or tenure of the concerned faculty member, the concerned faculty member may request in writing from the provost the numerical results of the evaluations in each of the areas of teaching, scholarship, and service submitted by the department chair-and where appropriate the academic dean or program director-the eligible members of the candidate’s department, and the eligible members of the Committee on Academic Rank and Tenure. These numerical results shall be forwarded to the faculty member by the provost within 10 business days of date of the receipt of the request for the results.