Course Registration
Registration procedures for fall, winter/spring, and summer along with tuition and fees, are outlined on the School of Continuing Education website. Students must register for a course before the second class meeting. Any course may be canceled at the absolute discretion of Providence College. This decision will be made by the dean prior to the first class meeting and students enrolled in the class will be notified.
Course Withdrawal or Change of Status
Students who wish to withdraw from a course or change course status (for example, change from credit to audit, or pass/fail) must submit an official course withdrawal or change in status in writing to the SCE Office. The appropriate deadlines, along with refund policies, are noted in the Academic Calendar. SCE Tuition Refund Policy.
Exceptions to this refund schedule may be given in cases of deployment of students who are on active duty in the United States Armed Forces, National Guard, or Reserve.
Courses will not appear on a student’s transcript if the withdrawal occurs before the third meeting. For withdrawals occurring after the third meeting, a grade of “WD” will appear on the transcript.
The withdrawal deadline is one week before the last scheduled class meeting, exclusive of final exams.
IMPORTANT: Ceasing to attend class does not constitute an official withdrawal. Failure to properly withdraw by the deadline results in a recorded grade of NF (failure) on the permanent academic record.
Pass/Fail Option
Students intending to use the pass/fail option must consult the SCE academic calendar for the deadline date to select this option. Normally only one three-credit course per academic term may be taken on a pass/fail basis. A student in the School of Continuing Education may take up to four courses on a pass/fail basis. The pass/fail option can only be used in a course that is a free elective. The change from standard to pass/fail will be final. There will be no retroactive change of a standard to a pass/fail course. Credits earned as a “pass” will not be averaged into the student’s grade point average; credits failed in a pass/fail course will be averaged as an “F” with quality points 0.00.
Note: Internships may be completed on a pass/fail basis if the internship is not a requirement in the student’s program.
Auditing a Course
An auditor is one who registers and attends classes without obligation to fulfill course requirements or receive evaluation from the instructor. The tuition for audit is one-half the for-credit tuition charge. Some courses require full tuition for audit status; this is noted in the course description.
Attendance
Students are expected to attend all class sessions. Instructors have the right to establish attendance policies for individual courses and may base grades, in part, on attendance. Attendance policies should be included in the syllabus. In circumstances when a student cannot attend, the instructor should be notified at the previous class meeting or at the earliest possible time.
The School of Continuing Education reserves the right to remove students from a class when excessive absences negatively impact the course. Students who have missed the first two class meetings (or have not participated in the first two weeks of online coursework) may be removed from the course.
Course Load
Any student wishing to enroll in more than three courses in a given semester must maintain a 3.0 or better grade point average (GPA) and receive approval of the School of Continuing Education dean or adviser. Students whose previous semester’s grade point average was below 2.0 or who have a cumulative grade point average below 2.0 may enroll in a maximum of two courses in the following term. Full-time students (enrolled in twelve hours or more classes in one semester) must fulfill the Immunization Record Policy of the College.
Directed Study/Internship
A directed study is a project in which the student is free to pursue his or her own specialized interest in a particular field of study under the guidance and supervision of a faculty member. An internship is a supervised work experience facilitated by a faculty member, which is designed to enhance a student’s academic/career experience. An internship typically requires a minimum of 150 hours of academic and practical work combined.
The directed study/internship application requires the signature of the sponsoring faculty member, signature of the site supervisor (if appropriate), a description of the directed study topic or project, and a syllabus or course of action. The completed application form should be submitted to the dean of the School of Continuing Education for approval. The application is available on the SCE Web site.
Baccalaureate degree students may take a maximum of three directed studies and/or internships within their degree program. Associate degree students may take one directed study or internship within their degree program. Only students registered in a degree program may use the directed study/internship option.
Enrollment in Day Courses at Providence College
School of Continuing Education degree students who have completed at least five SCE courses may choose to enroll in day school courses with the approval of the SCE and the chair of the appropriate department. Such students will normally be limited to enrolling in no more than three day school courses during their degree program in the SCE. SCE students can not register until after the Add/Drop period. SCE students will be charged the day course tuition rate.
Enrollment in Courses at Other Institutions
Once admitted, a student must ordinarily take all remaining degree requirements at Providence College. Degree candidates who, for appropriate reasons, wish to take a course at another institution and transfer it to Providence College must petition for prior approval of the dean or academic adviser in the School of Continuing Education. A student may transfer no more than one-third of the credit remaining in his/her degree program.
Transcripts
The transcript is the student’s official academic record. Official transcripts are sent at the written request of the student to other colleges or universities, graduate schools, or prospective employers. The student’s written request must be received before a transcript will be released. The student can request a transcript on CyberFriar or complete a Transcript Request Form available in the Office of the Registrar, Harkins Hall, Room 310, or send a written request. Transcripts will be withheld if the student has a financial obligation to the College. Allow two weeks for processing a transcript request. There is no fee for this service.
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